Privacy Policy

Information We May Collect

The information we collect depends on how you interact with Ford’s Colony Country Club.

Information You Provide Directly

When you complete a form, contact our team, request information, schedule a visit, inquire about membership or events, or use certain Club services, you may provide information such as:

• First and last name
• Email address
• Telephone number
• Mailing or contact information
• Membership interests or membership category
• Golf or social membership interests
• Wedding, private event, or tournament interests
• Event type, requested event date, and anticipated number of guests
• Information included in questions, comments, or messages submitted to us
• Account or login information associated with eligible digital or member services
• Other information you voluntarily choose to provide

Information Collected Automatically

When you visit our website, certain technical information may be collected automatically through cookies, server logs, analytics technologies, pixels, or similar tools.

This information may include:

• IP address
• Browser type and version
• Device type
• Operating system
• Approximate geographic location derived from an IP address
• Referring website or source
• Pages viewed
• Links or buttons clicked
• Date and time of visits
• Time spent on pages
• Website navigation and interaction data

This information helps us understand how visitors find and use the Ford’s Colony Country Club website and allows us to improve website performance, usability, security, and digital experiences.

How We Use Personal Information

We may use information collected through our website and Club interactions to:

• Respond to questions and inquiries
• Provide requested membership information
• Schedule Club visits or membership conversations
• Process and manage event, wedding, golf outing, and tournament inquiries
• Communicate about Club services, programs, dining, golf, events, and membership opportunities
• Support member and guest services
• Facilitate eligible online or mobile account functionality
• Support tee-time and Club-related digital services
• Personalize and improve website experiences
• Understand website traffic and visitor engagement
• Maintain the security and reliability of our website and digital systems
• Detect or prevent fraudulent, unauthorized, or potentially harmful activity
• Maintain appropriate administrative and business records
• Comply with applicable legal, regulatory, and operational requirements

Where permitted by law, we may also use contact information to send relevant Club news, membership information, event announcements, golf updates, offers, or other communications that may be of interest to you.

Cookies and Website Analytics

Ford’s Colony Country Club may use cookies and similar technologies to help the website function properly and to better understand website usage.

Cookies are small data files stored on or associated with your browser or device. Depending on the technologies implemented on our website, cookies may support functions such as:

• Remembering website preferences
• Maintaining website functionality
• Measuring website traffic
• Understanding visitor behavior
• Identifying popular pages and content
• Evaluating marketing or referral sources
• Improving website performance and user experience

Some cookies may be placed by third-party technology or service providers that support website functionality, analytics, embedded content, or other digital services.

Most browsers allow users to block, limit, or delete cookies through browser settings. Disabling certain cookies may affect the availability or performance of some website features.

Membership, Visit, and General Inquiry Forms

When you request membership information, schedule a visit, or submit a general inquiry, we may collect the information necessary to understand your request and allow the appropriate Ford’s Colony Country Club team member to respond.

For example, information may be used to understand whether you are interested in golf membership, social membership, public golf, Club events, or other available services.

Weddings, Private Events, and Golf Outings

If you contact Ford’s Colony Country Club regarding a wedding, banquet, meeting, social event, golf outing, tournament, or other private event, we may collect details necessary to evaluate and respond to your request.

These details may include your contact information, event type, preferred dates, estimated guest count, and other planning information you choose to provide.

Information may be shared internally with relevant Club personnel or service providers when reasonably necessary to respond to your inquiry, plan an event, provide requested services, or administer an existing event relationship.

Mobile App and Member Digital Services

Ford’s Colony Country Club may provide access to mobile or online services that allow eligible users to create or access accounts, book tee times, access member-related features, manage certain Club interactions, or use other digital functionality.

Information processed through these services may be subject to this Privacy Policy as well as additional terms or privacy notices presented by the applicable application, platform, or technology provider.

Third-party platforms may independently collect information according to their own privacy practices. We encourage users to review the privacy information provided by those services before creating an account or submitting information.

How We May Share Information

We may disclose information when reasonably necessary for legitimate Club operations, including to:

Third-Party Websites and Services

Our website may contain links to websites, applications, reservation platforms, social media services, maps, app stores, payment providers, or other resources operated by third parties.

Once you leave our website or interact directly with a third-party service, that provider’s privacy policy and terms generally govern its collection and use of information.

Ford’s Colony Country Club is not responsible for the privacy practices, security, content, or policies of independent third-party websites and services.

We recommend reviewing the privacy policy of any third-party service before providing personal information.

Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information against unauthorized access, misuse, alteration, loss, or disclosure.

However, no website, internet transmission, electronic storage system, or digital platform can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security of information transmitted or stored electronically.

Users should also take reasonable precautions to protect their devices, passwords, and account credentials.

Data Retention

We may retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, maintain appropriate Club and business records, comply with legal obligations, resolve disputes, enforce agreements, and protect legitimate business interests.

Retention periods may vary depending on the type of information, the nature of your relationship with Ford’s Colony Country Club, and applicable legal or operational requirements.

When information is no longer reasonably required, we may delete, anonymize, or securely dispose of it in accordance with our practices and applicable requirements.

Email and Marketing Communications

If you receive promotional or marketing email communications from Ford’s Colony Country Club, you may request to stop receiving those communications by following the unsubscribe instructions provided in the message or by contacting us.

Please note that even if you opt out of promotional communications, we may still send non-promotional messages when appropriate, such as responses to your inquiries, service-related communications, event-related messages, account notices, or other administrative communications.

Children’s Privacy

Our website is intended for a general audience and is not designed to knowingly collect personal information online from children under 13 without appropriate authorization.

If we learn that personal information from a child has been collected in a manner inconsistent with applicable law, we may take reasonable steps to delete or otherwise appropriately address that information.

Parents or guardians who believe a child has provided personal information through our website may contact us using the information below.

Your Privacy Choices

Depending on your location and applicable law, you may have rights or choices concerning personal information associated with you.

These may include the ability to request:

• Access to certain personal information
• Correction of inaccurate information
• Deletion of certain information
• Information regarding how personal information is used or disclosed
• Withdrawal of certain permissions or consent
• Opt-out from eligible marketing communications

These rights are not absolute and may be subject to verification, legal exceptions, record-retention requirements, and other applicable limitations.

To make a privacy-related request, please contact Ford’s Colony Country Club using the information provided below. We may need to verify your identity before processing certain requests.

Virginia Privacy Information

Ford’s Colony Country Club is located in Williamsburg, Virginia. To the extent that applicable Virginia privacy laws provide rights to an individual and apply to our processing activities, eligible individuals may submit requests concerning their personal data.

The availability and scope of any privacy right depends on the applicable law, the nature of the information involved, and whether the relevant statutory requirements and exemptions apply.

Nothing in this Privacy Policy is intended to provide rights beyond those required by applicable law.

Do Not Track and Browser-Based Signals

Some web browsers and devices allow users to transmit privacy preference signals, including “Do Not Track” signals.

Because industry standards and legal requirements regarding these signals continue to evolve, our website’s response may depend on the technologies and services currently implemented and applicable legal requirements.

Where legally required and technically supported, we will process recognized privacy preference mechanisms in accordance with applicable law.

Changes to This Privacy Policy

Ford’s Colony Country Club may update this Privacy Policy periodically to reflect changes in our website, services, technologies, operational practices, or legal requirements.

When this policy is revised, the updated version will be posted on this page and the “Last Updated” date will be changed accordingly.

We encourage visitors to review this page periodically to remain informed about our privacy practices.

Contact Ford’s Colony Country Club

Questions regarding this Privacy Policy or our privacy practices may be directed to:

For general Club, membership, golf, dining, event, or website-related questions, please contact the Club through the appropriate contact channel available on our website.